2.1 List of Requirements

Figure 2.2 shows the form of a restricted tender, which contains basic information of the tender, like a description and dates of the different phases (date advertisement, bid closing date and time, start date lead time). 
SIGMED automatically generates a unique procurement number, which will be the first element of the stock code (see 3.2.1 - Receipts).

Lead time is the amount of time from the point at which you determine the need to order to the point at which the inventory is on hand and available for use.  It should include supplier or manufacturing lead time, time to initiate the purchase order or work order including approval steps, time to notify the supplier, and the time to process through receiving and any inspection operations. In SIGMED it comprises the period: start date lead time – date consolidation receipt. 

Creating a List of requirements is done in two ways. The first way is to select a product item and enter the quantity and estimated purchase price (Fig. 2.3). By default the purchase price of the latest procurement of the selected product item is filled in. The user is able to modify this field. Purchase prices are expressed in the base currency. Information about purchase prices of the last 24 months is available as well (Figure 2.4)

In the List of Requirements form (Fig. 2.3) information about the selected product item and its stock position is provided by the buttons <Product info…> and <Products: stock…> respectively.

The button <Order levels…> displays information about the Average Monthly Consumption and the theoretical quantity to procure (Figure 2.5). See chapter 9.1 for a detailed explanation of this form.

Clicking the button <Summary…> of Figure 2.3 opens a new form (Fig. 2.6), which summarizes the List of Requirements and gives the total estimated value of the tender (expressed in base currency).

The second way to add items to the list of requirements is to make use of the re-ordering module (See Chapter 9.1). The button <re-ordering…> (Fig. 2.3) displays information about the product items to re-order. An example is shown by Figure 2.7

All relevant quantification information of the selected product item is available like stock on hand, stock on order, average monthly consumption based in the last 3, 6 and 12 months consumption, stock level at the moment of expected receipt, which depends on the lead time and the theoretical re-order levels, procurement status and shelf life of stock on hand. By clicking the <List of Requirement…> button the product item is automatically added to the List of Requirements.

In the example of Figure 2.7 the re-order level of “Allopurinol – 100 mg – tin 100 tabs” has been defined at 600 Units.